CCED Facility Reservation Guidelines

Scheduling

• Contact the College of Business and Aviation at (662) 846-4200 to check availability of the facility.
• Events that last later than 9:00 p.m. must be approved by the Dean of College of Business and Avaition.
• When use of the facility is confirmed, this reservation form will be provided requesting the date, time, estimated attendance, etc. This form should be submitted/returned as soon as possible. The reservation form must be received by the College of Business and Aviation in order to reserve the facility for the event. There is no guarantee of room reservation until the proper reservation paperwork is received.
• Lessee will receive an invoice upon receipt of the reservation form. Payment must be rendered prior to the event.
• Should lessee decide to cancel the reservation, lessee should do so within two (2) days of the scheduled event. If the event is not cancelled through the College of Business and Aviation at least 48 hours prior to the event, there will be a $50 set up fee charged.

Classroom

Conference Room

Rules and Regulations

• Only departments, organizations, and groups associated with Delta State University have access to the conference room and classroom with the advantage of waived rental fees. Community and other organizations must render payment. No exceptions.
• This is a non-smoking facility.
• There are two ADA Wheelchair Ramps for entry and exit. The lessee is solely responsible to provide all other ADA compliance needs such as equipment, interpretation, etc.
• Do not open an Emergency Exit door unless it is an emergency because the alarm will sound.
• No parking in the fire lane.
• No double or triple-parking.
• Copy, fax, and telephone services are not available.
• The lessee is responsible for supplying or obtaining all equipment and supplies needed for the event, including making arrangements for delivery and or pick-up of those items.
• The CCED provides tables, chairs, and a SMART cart. Contact OIT at 662.846.4760 to reserve other Audio-Visual equipment needed.
• The visitor is responsible for making arrangements for any food or refreshments that will be served. No cooking or serving utensils are available at the CCED. Contact the University Catering Manager at 662.846.4416 to make arrangements.
• Items (such as posters and signs) should not be nailed, tacked, glued, or taped to the walls or woodwork.
• Furniture or pictures should not be moved from one room to another without permission.
• Please remain professional while visiting the facility, especially during normal business hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
• Problems or issues with the facility should immediately be reported to the College of Business and Aviation.
• Rooms should be left clean and orderly after the event is complete (with the exception of vacuuming, sweeping, and mopping), including tables and chairs. Garbage should be sacked and placed outside on the west front of the building wall for Facilities Management to pick-up. Lessee will be responsible for any expense(s) for excessive clean-up following the event.
• Damages to the facility and/or equipment will result in a minimum $150 fine and cost to restore facility and/or equipment to original state.
• Should it become necessary for the University to evacuate the premises because of reasons of public safety, the lessee will be permitted to re-enter the premises in sufficient time to complete the activity without additional rental charge, provided such time does not interfere with another building lessee. If it is not possible to complete the presentation of the activity, rental shall be forfeited, prorated, or adjusted at the discretion of the University based on the situation, and the lessee hereby waives any claim for damages or compensation from the University.
• Lessee agrees to indemnify, hold harmless and defend the Delta State University, Mississippi, their officers, directors, agents, servants and employees (“Indemnities”) from and against all liabilities, damages, actions, costs, losses, claims and expenses (including attorney’s fees), on account of personal injury, death or damage to or loss of property or profits arising out of or resulting, in whole or in part, from any act, omission, fault or violation of law or ordinance of permission of lessee. Such indemnification by lessee shall apply unless such damage or injury results solely from the negligence, gross negligence or willful misconduct of the University.
• The University reserves the right to eject or cause to be ejected from the premises any objectionable person or persons.
• The visitor is responsible for obtaining an exit key from the College of Business and Aviation and locking up the building if the event is held after or extends beyond normal hours of operation. The key should be returned immediately or at the earliest convenience of the lessee. If the key is lost or misplaced, the lessee will be responsible for the key replacement cost of $10.

Terms of Agreement